Effective Date: 29 March 2026

Governing Entity: Honeydew Community (“Honeydew”, “the Network”)

Honeydew Community is operated as a cultural association under the name Honeydew Eco Village Community & Honeydew School of Community Life, registered in Italy, with registered address at:Località La Tagliata 409-410, Maiolo, 47862, RN, Italia.

This Privacy Policy explains how Honeydew collects, uses, stores, and protects personal data in connection with its global network of eco-communities.

Honeydew Community acts as the Data Controller for the purposes of applicable data protection laws.

1. PURPOSE OF THIS POLICY

This Privacy Policy applies to:

• Volunteers engaging with Honeydew communities

• Hosts and community leaders

• Individuals whose information may be included in Honeydew’s internal systems

It explains:

• What data we collect

• Why we collect it

• How it is used and protected

• Your rights under applicable law

2. DATA WE COLLECT

Honeydew may collect and process the following categories of personal data:

2.1 IDENTIFICATION DATA

• Full name

• Email address

• Contact details

• Nationality or location (where relevant to placements)

2.2 PARTICIPATION DATA

• Dates and locations of volunteer placements

• Roles, responsibilities, and activities undertaken

2.3 ASSESSMENT & FEEDBACK DATA

• Internal evaluations and commentary

• Suitability indicators (e.g., traffic light system)

• Community feedback based on direct experience

2.4 COMMUNICATIONS

• Emails, messages, or correspondence with Honeydew or Hosts

3. HOW WE COLLECT DATA

Data is collected through:

• Volunteer applications or onboarding processes

• Direct interactions with Honeydew or Hosts

• Post-placement feedback from Hosts and communities

• Internal verification processes

All data is collected in good faith and limited to what is necessary.

4. PURPOSE OF DATA PROCESSING

Honeydew processes personal data for the following purposes:

• To coordinate and manage volunteer placements

• To maintain safety and integrity across the network

• To support informed decision-making by Hosts and Leadership

• To ensure alignment with community values and expectations

• To maintain internal records of participation and conduct

5. LEGAL BASIS FOR PROCESSING (GDPR)

Honeydew processes personal data under:

Article 6(1)(f) – Legitimate Interests

Specifically:

• Protecting the safety and wellbeing of communities and participants

• Maintaining operational standards across the network

• Preventing harm, misconduct, or misuse within communities

All processing is:

• Necessary

• Proportionate

• Balanced against individual rights and freedoms

6. DATA SHARING

Personal data is not publicly shared.

It may be shared internally with:

• Founder(s)

• Leadership team members

• Approved Hosts within the Honeydew Network

All recipients are bound by strict confidentiality and data access agreements.

Honeydew does not sell, rent, or commercially distribute personal data.

7. INTERNATIONAL DATA USE

As a global network:

• Data may be accessed by authorised individuals in different countries

• All access is controlled and restricted

• All recipients are required to comply with GDPR-level protections

• Where data is accessed outside the European Economic Area, appropriate safeguards are implemented to ensure GDPR-level protection.

8. DATA RETENTION

Honeydew retains personal data only as long as necessary to fulfil its purposes, including:

• Maintaining continuity and safety across the network

• Supporting future placement decisions

Data is periodically reviewed to ensure it remains relevant and proportionate.

Data is retained only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

9. DATA SECURITY

Honeydew implements appropriate technical and organisational measures, including:

• Restricted access controls

• Individualised permissions

• Secure systems and storage

• Monitoring and audit capabilities

Authorised users are required to:

• Access data securely

• Prevent unauthorised viewing or sharing

• Report any suspected breaches immediately

10. YOUR RIGHTS (UNDER GDPR)

Individuals have the right to:

• Request access to their personal data

• Request correction of inaccurate or incomplete data

• Request erasure (“right to be forgotten”) where applicable

• Object to processing based on legitimate interests

• Request restriction of processing in certain circumstances

Requests can be made by contacting: hello@honeydew.community

Honeydew will respond in accordance with applicable legal timeframes.

You also have the right to lodge a complaint with a supervisory authority in the European Union, in particular in the country of your residence or where the alleged infringement occurred.

11. FAIR USE & INTERNAL ASSESSMENTS

Honeydew may maintain internal records, including assessments and feedback, to support safe and effective community functioning.

These records:

• Are based on good-faith observations

• May include subjective evaluations

• Are used solely for internal decision-making

They are not:

• Public statements

• Definitive judgments of character

• Intended for external use or disclosure

12. DATA BREACHES

In the event of a data breach, Honeydew will:

• Take immediate steps to contain and assess the breach

• Notify affected individuals where required

• Comply with all applicable legal obligations under GDPR

13. CHANGES TO THIS POLICY

Honeydew may update this Privacy Policy from time to time.

Updates will be:

• Communicated where appropriate

• Made available to relevant individuals

Continued engagement with Honeydew constitutes acceptance of the updated policy.

14. CONTACT

For any questions, requests, or concerns regarding this Privacy Policy or your data:

Honeydew Community Località La Tagliata 410 Maiolo, 47862, RN Italia

Email: hello@honeydew.community

15. WEBSITE DATA COLLECTION

When you visit the Honeydew website (www.honeydew.community), we may collect limited personal data through:

• Contact forms

• Newsletter subscriptions

• Basic analytics tools (e.g. page visits, interactions)

This data is used solely to:

• Respond to enquiries

• Improve the website experience

• Understand general usage patterns

We do not use invasive tracking or sell user data.

Where cookies or analytics tools are used, users will be informed and given the option to consent where required.

FINAL NOTE

This Privacy Policy exists to ensure that Honeydew operates with:

• Transparency

• Responsibility

• Respect for individuals

• Protection of communities

All data is handled with care, integrity, and accountability.