Privacy Policy

This Privacy Policy applies to:

• Volunteers engaging with Honeydew communities
• Hosts and community leaders
• Individuals whose information may be included in Honeydew’s internal systems

It explains:

• What data we collect
• Why we collect it
• How it is used and protected
• Your rights under applicable law

Honeydew may collect and process the following categories of personal data:

Data is collected through:

• Volunteer applications or onboarding processes
• Direct interactions with Honeydew or Hosts
• Post-placement feedback from Hosts and communities
• Internal verification processes

All data is collected in good faith and limited to what is necessary. Forms on this site are protected by Cloudflare Turnstile, which checks that a submission comes from a person and not an automated program. For this check Cloudflare processes technical information from your browser, as described in the Cloudflare Turnstile Privacy Addendum: https://www.cloudflare.com/turnstile-privacy-policy/

Honeydew processes personal data for the following purposes:

• To coordinate and manage volunteer placements
• To maintain safety and integrity across the network
• To support informed decision-making by Hosts and Leadership
• To ensure alignment with community values and expectations
• To maintain internal records of participation and conduct

Honeydew processes personal data under:

Specifically:

• Protecting the safety and wellbeing of communities and participants
• Maintaining operational standards across the network
• Preventing harm, misconduct, or misuse within communities

All processing is:

• Necessary
• Proportionate
• Balanced against individual rights and freedoms

Personal data is not publicly shared.

It may be shared internally with:

• Founder(s)
• Leadership team members
• Approved Hosts within the Honeydew Network

All recipients are bound by strict confidentiality and data access agreements.

Honeydew does not sell, rent, or commercially distribute personal data.

As a global network:

• Data may be accessed by authorised individuals in different countries
• All access is controlled and restricted
• All recipients are required to comply with GDPR-level protections
• Where data is accessed outside the European Economic Area, appropriate safeguards are implemented to ensure GDPR-level protection.

Honeydew retains personal data only as long as necessary to fulfil its purposes, including:

• Maintaining continuity and safety across the network
• Supporting future placement decisions

Data is periodically reviewed to ensure it remains relevant and proportionate.

Data is retained only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

Honeydew implements appropriate technical and organisational measures, including:

• Restricted access controls
• Individualised permissions
• Secure systems and storage
• Monitoring and audit capabilities

Authorised users are required to:

• Access data securely
• Prevent unauthorised viewing or sharing
• Report any suspected breaches immediately

Honeydew may maintain internal records, including assessments and feedback, to support safe and effective community functioning.

In the event of a data breach, Honeydew will:

• Take immediate steps to contain and assess the breach
• Notify affected individuals where required
• Comply with all applicable legal obligations under GDPR

Honeydew may update this Privacy Policy from time to time.

Updates will be:

• Communicated where appropriate
• Made available to relevant individuals

Continued engagement with Honeydew constitutes acceptance of the updated policy.

For any questions, requests, or concerns regarding this Privacy Policy or your data: